Official Report: search what was said in Parliament
The Official Report is a written record of public meetings of the Parliament and committees.
The Official Report search offers lots of different ways to find the information you’re looking for. The search is used as a professional tool by researchers and third-party organisations. It is also used by members of the public who may have less parliamentary awareness. This means it needs to provide the ability to run complex searches, and the ability to browse reports or perform a simple keyword search.
Searching by different views
The web version of the Official Report has three different views:
- Report: this is the whole Official Report for a particular meeting of a committee or Parliament
- Item of business: this is each individual agenda item in an Official Report. For example, Portfolio Questions would be the item of business in a Meeting of the Parliament report
- Contribution: this is each time someone has made a spoken contribution to a meeting.
Depending on the kind of search you want to do, one of these views will be the best option. The default view is to show the report for each meeting of Parliament or a committee. For a simple keyword search, the results will be shown by item of business.
Search by MSP
When you choose to search by a particular MSP, the results returned will show each spoken contribution in Parliament or a committee, ordered by date with the most recent contributions first. This will usually return a lot of results, but you can refine your search by keyword, date and/or by meeting (committee or Chamber business).
We’ve chosen to display the entirety of each MSP’s contribution in the search results. This is intended to reduce the number of times that users need to click into an actual report to get the information that they’re looking for, but in some cases it can lead to very short contributions (“Yes.”) or very long ones (Ministerial statements, for example.) We’ll keep this under review and get feedback from users on whether this approach best meets their needs.
Searching by keyword
There are two types of keyword search:
- A keyword search without quotation marks will look for every instance of each word used and rank the results by frequency and proximity. It will also include variants of the keywords using “porter stemming”. This is when the search looks for the “stem” of a word regardless of its ending. So, for example, a search for [salmon farm] will return each instance of “salmon” and each instance of “farm” as well as potentially including results for “farms”, “farmed” and “farming”.
- A keyword search with quotation marks will only return instances of that exact phrase used. So, for example, a search for “salmon farm” in quotation marks will only return instances of that exact phrase.
Combining search filters
If you select an MSP’s name from the dropdown menu, and add a phrase in quotation marks to the keyword field, then the search will return only examples of when the MSP said those exact words. You can further refine this search by adding a date range or selecting a particular committee or Meeting of the Parliament.
More complex keyword searches
It’s also possible to run basic Boolean searches. For example:
- a search for “salmon farm” AND “Loch Lomond” will return only results which include both exact phrases
- a search for “salmon farm” NOT “Loch Lomond” will return results for “salmon farm” but exclude results which also include “Loch Lomond”
- a search for “salmon farm” OR “Loch Lomond” will return all results for “salmon farm” and all results for “Loch Lomond” regardless of whether they appear together
Searching by date
There are two ways of searching by date.
You can either use the Start date and End date options to run a search across a particular date range. For example, you may know that a particular subject was discussed at some point in the last few weeks and choose a date range to reflect that.
Alternatively, you can use one of the pre-defined date ranges under “Select a time period”. These are:
- Current session (all Official Reports since the current sessions started)
- Last 6 months
- Last 12 months
- each of the previous sessions of Parliament. (Selecting the information icon above the “Select a time period” menu will give you the exact dates for each session.)
- All sessions
- You can also choose to select a custom date range, although adding a Start or End date will mean the search automatically defaults to this option.
If you search by an individual session, the list of MSPs and committees will automatically update to show only the MSPs and committees which were current during that session. For example, if you select Session 1 you will be show a list of MSPs and committees from Session 1.
If you add a custom date range which crosses more than one session of Parliament, the lists of MSPs and committees will update to show the information that was current at that time.
All Official Reports of meetings in the Debating Chamber of the Scottish Parliament.
All Official Reports of public meetings of committees.
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Displaying 3287 contributions
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Public Audit Committee
“Administration of Scottish income tax 2020/21”
Meeting date: 12 May 2022
Richard Leonard
Does it use the NAO’s estimate as part of its deliberations?
Public Audit Committee
Section 22 Report: “The 2020/21 audit of South Lanarkshire College”
Meeting date: 12 May 2022
Richard Leonard
You outline in the report not just one but a number of headings under which there was a failure to comply with the code of good governance. We have gone through a few of them. The induction of new board members, which Craig Hoy just spoke about, is one example. Another example, which is quite worrying for us as the Public Audit Committee of the Scottish Parliament, is the failure to appoint internal auditors. The existing provider’s contract expired on 31 July 2021 and the appointment of a new provider was not confirmed until November 2021, so there was no internal audit function at South Lanarkshire College for three months. Will you explain why that was and what impact it had?
Public Audit Committee
Section 22 Report: “The 2020/21 audit of South Lanarkshire College”
Meeting date: 12 May 2022
Richard Leonard
In those circumstances, would it not have been expedient to roll over the contract of the existing provider until the procurement deal could have been ratified at the appropriate level in the college governance structure? There must surely have been an alternative to a gap with no internal audit facility whatsoever.
Public Audit Committee
Section 22 Report: “The 2020/21 audit of South Lanarkshire College”
Meeting date: 12 May 2022
Richard Leonard
That is helpful. I do not wish to labour the point, but for the benefit of people who are watching the meeting and people who have an interest in the good governance and working, and the success of, South Lanarkshire College, will you explain in layperson’s terms what the implication is, or what the risks are, of there being no internal audit function for three months?
Public Audit Committee
Section 22 Report: “The 2020/21 audit of South Lanarkshire College”
Meeting date: 12 May 2022
Richard Leonard
That is reassuring.
I will bring in Graham Simpson, whom I am delighted to welcome to the committee this morning.
Public Audit Committee
“Administration of Scottish income tax 2020/21”
Meeting date: 12 May 2022
Richard Leonard
Okay—thank you. I am conscious of the time.
We have mentioned in passing the impact of the pandemic. Willie Coffey has a series of questions to ask on that.
Public Audit Committee
“Administration of Scottish income tax 2020/21”
Meeting date: 12 May 2022
Richard Leonard
Finally, do you have a timeframe for when you expect your discussions and negotiations on the service level agreement to be concluded?
Public Audit Committee
“Administration of Scottish income tax 2020/21”
Meeting date: 12 May 2022
Richard Leonard
You think that they will be concluded by September.
Public Audit Committee
Section 22 Report: “The 2020/21 audit of South Lanarkshire College”
Meeting date: 12 May 2022
Richard Leonard
Thank you for that illuminating response, which was helpful and will inform our future evidence-taking sessions with the principal people from the college.
I know that Graham Simpson is anxious to come in, but before I call him, I want to ask about ownership of the governance improvement plan, which you have identified as an issue in the report, and particularly the role of the Lanarkshire board and the Scottish Funding Council. What is your understanding of the role that those bodies will play in monitoring the progress of implementation of the governance improvement plan that has been agreed?
Public Audit Committee
Section 22 Report: “The 2020/21 audit of South Lanarkshire College”
Meeting date: 12 May 2022
Richard Leonard
That raises wider policy implications that are not necessarily for us to pick up but which are of interest to us as MSPs.
My final question relates to paragraph 24, which talks about “additional costs” incurred by the college in its attempts to understand the situation and to plan for improvements to the governance structure. Do you expect further additional costs to arise as a result of the improvement plan that has been agreed to?
09:45