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Official Report: search what was said in Parliament

The Official Report is a written record of public meetings of the Parliament and committees.  

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Dates of parliamentary sessions
  1. Session 1: 12 May 1999 to 31 March 2003
  2. Session 2: 7 May 2003 to 2 April 2007
  3. Session 3: 9 May 2007 to 22 March 2011
  4. Session 4: 11 May 2011 to 23 March 2016
  5. Session 5: 12 May 2016 to 4 May 2021
  6. Current session: 13 May 2021 to 16 September 2025
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Displaying 1824 contributions

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Standards, Procedures and Public Appointments Committee

Correspondence: Proxy Voting Scheme

Meeting date: 9 March 2023

Martin Whitfield

That is very helpful. I will obviously speak to Stuart McMillan, and, as a committee, we will write to him and suggest that we are anxious to hear his contribution when we look at the next stage of proxy voting.

10:56 Meeting continued in private until 11:30.  

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

For clarification, there are not 16 elements sitting at red on your risk register, are there?

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

There are 16 elements in total.

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

Do you envisage that, in that process, the reporting would be to the SPCB or to somewhere else? I know that that is a difficult question because you have not had a lot of discussion with the SPCB.

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

It is right to say that, although the act itself was from very early on in the Parliament, it was a very—I will not say unique—unusual set of circumstances that led to it. Perhaps engagement at a later date about data and what can be deduced from it, the difference between complaints and cases, and the number of MSPs involved would be beneficial. I am grateful for your indication that you would be happy to have that engagement.

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

That is helpful. I can see the formal route that has been charted, but the reality is that all of this is based on relationships and confidence. Somebody who, to use a slightly archaic term, perceives that they have less power than the person whom they are concerned about and, indeed, less power than the person whom they are speaking to, needs to have strong relationships that allow them to raise issues. On a practical level, do you have confidence that such relationships exist, in the sense that someone could approach an individual and say, “Can I just have a word?”

You have spoken about the considerable change and increase in staffing. Such processes always present challenges in keeping the confidence or the identity, but they are also an opportunity to build the identity that you want.

Are you confident that the relationships are strong enough and exist for the process to work? Do you see the opportunity, with the changing personnel, to build an identity that you are happy with and that your staff are happy to be part of?

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

—and, in due course, the communications strategy, which would also be useful.

I want to end with something that I did last time. In the final paragraph of your statement in the report, you rightly extend your gratitude

“to each and every one of the staff in the office for their unwavering dedication, their remarkable resilience”—

we have spoken about that today—

“and their support during this challenging period”

and say that you

“remain immensely proud to belong to this team.”

On behalf of the committee, I echo those words to you and your team. When we last discussed these matters, it was in an “exceptionally” challenging period, whereas we are now in just a challenging period. That does not mean that it is easy or that it is solved, but I thank you for your frank and honest evidence, and I thank Angela Glen for her assistance.

Standards, Procedures and Public Appointments Committee

Correspondence: Proxy Voting Scheme

Meeting date: 9 March 2023

Martin Whitfield

Our third agenda item is consideration of correspondence from Stuart McMillan about the proxy voting scheme. I know that members have had an opportunity to look at his letter, and perhaps you will be patient while I kick off the discussion. We are in a period this year with the proxy voting scheme being trialled very deliberately. I am pleasantly surprised at the uptake of the proxy vote, which has facilitated members exercising their constituents’ rights for them to vote here while still having a work-life balance that works for them.

Stuart McMillan has written to us about the particular matter of seeking an extension in relation to parliamentary duties that are outwith this Parliament, if I can put it that way. It is a valid question to ask. However, I am slightly concerned about its timing because, with discussion with members from across the chamber, we took a long time to deliberate about the pilot scheme itself. We did that very deliberately because we wanted to build support for proxy voting and we wanted members to feel that they could use it.

Part of the process is that we will review it—probably in the autumn, after the summer recess—so that we can make proposals to the chamber to make permanent what are, in effect, temporary changes to the standing orders. In my view, part of that will be an opportunity for members across the chamber to again say whether they would choose to use proxy voting; it will come back to the committee to see whether there is agreement, and then it will go to the chamber for agreement. To some extent, Stuart McMillan’s letter is slightly premature, but it definitely indicates an area that we would be more than happy to look at when we consider the permanent proxy voting scheme rather than the one that we operate at the moment.

To that end, I suggest that we invite Stuart McMillan, in due course, to give evidence, as we will collect evidence from a number of members, including those who have been granted and have used the proxy vote, because that is important. We will also offer an open invitation for members to suggest other situations in which they think proxy voting might be useful, given that we still have remote voting in this Parliament—that is now a fixture of our iterative development—and given that there are other methods that exist between parties to match members who cannot vote, when there is a number of them. Do members have any comments, or is the committee happy to proceed in that manner?

Members indicated agreement.

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

For our second agenda item, I welcome Ian Bruce, the Commissioner for Ethical Standards in Public Life in Scotland, and Angela Glen, the senior investigating officer in the commissioner’s office. I formally recognise Ian Bruce’s appointment as commissioner—he was acting commissioner during the process of the annual report that we will consider today. Would you like to make opening comments before we move to questions?

Standards, Procedures and Public Appointments Committee

Commissioner for Ethical Standards in Public Life in Scotland

Meeting date: 9 March 2023

Martin Whitfield

That is very helpful. Thank you. As promised, that was my last question.