The Official Report is a written record of public meetings of the Parliament and committees.
The Official Report search offers lots of different ways to find the information you’re looking for. The search is used as a professional tool by researchers and third-party organisations. It is also used by members of the public who may have less parliamentary awareness. This means it needs to provide the ability to run complex searches, and the ability to browse reports or perform a simple keyword search.
The web version of the Official Report has three different views:
Depending on the kind of search you want to do, one of these views will be the best option. The default view is to show the report for each meeting of Parliament or a committee. For a simple keyword search, the results will be shown by item of business.
When you choose to search by a particular MSP, the results returned will show each spoken contribution in Parliament or a committee, ordered by date with the most recent contributions first. This will usually return a lot of results, but you can refine your search by keyword, date and/or by meeting (committee or Chamber business).
We’ve chosen to display the entirety of each MSP’s contribution in the search results. This is intended to reduce the number of times that users need to click into an actual report to get the information that they’re looking for, but in some cases it can lead to very short contributions (“Yes.”) or very long ones (Ministerial statements, for example.) We’ll keep this under review and get feedback from users on whether this approach best meets their needs.
There are two types of keyword search:
If you select an MSP’s name from the dropdown menu, and add a phrase in quotation marks to the keyword field, then the search will return only examples of when the MSP said those exact words. You can further refine this search by adding a date range or selecting a particular committee or Meeting of the Parliament.
It’s also possible to run basic Boolean searches. For example:
There are two ways of searching by date.
You can either use the Start date and End date options to run a search across a particular date range. For example, you may know that a particular subject was discussed at some point in the last few weeks and choose a date range to reflect that.
Alternatively, you can use one of the pre-defined date ranges under “Select a time period”. These are:
If you search by an individual session, the list of MSPs and committees will automatically update to show only the MSPs and committees which were current during that session. For example, if you select Session 1 you will be show a list of MSPs and committees from Session 1.
If you add a custom date range which crosses more than one session of Parliament, the lists of MSPs and committees will update to show the information that was current at that time.
All Official Reports of meetings in the Debating Chamber of the Scottish Parliament.
All Official Reports of public meetings of committees.
Displaying 1571 contributions
Finance and Public Administration Committee
Meeting date: 28 May 2024
Maggie Chapman
I think that it is about governance and accountability. Jackson Carlaw and I probably come at this issue from opposite sides—Jackson in his finance role and me in a more governance-focused role—but I think that there is a mutuality there. If we get a better structure of commissioners—or whatever those roles turn into, if they are not office-holders—will it deliver better for people? That is ultimately what we should be ensuring.
From my point of view, the financial aspect is a concern and a worry, but we need change, because at present we are not necessarily giving the commissioners the scrutiny that they require across Parliament, and they are not necessarily undertaking functions in a way that meets the hopes and wishes of the people who established them right at the start. There is an opportunity to restructure and amalgamate, and I would welcome the space in Parliament to have those discussions in a comprehensive way.
Finance and Public Administration Committee
Meeting date: 28 May 2024
Maggie Chapman
I will be brief. I thank the committee for inviting us to give evidence for its inquiry into Scotland’s commissioner landscape. As you are aware, the corporate body currently supports seven office-holders and funds the devolved Scottish activities of the Electoral Commission. We will also support the new patient safety commissioner for Scotland when they are appointed and their office is established.
As you know, we have previously raised concerns with the committee and with the Scottish ministers about the growing number of commissioners and the impact of that on the corporate body’s workload, overall budget and staff. A lot of our responsibilities are reactive and responsive to decisions that are made by the Parliament. We are therefore grateful to contribute to the inquiry and to your work, and we look forward to the discussion this morning.
Finance and Public Administration Committee
Meeting date: 28 May 2024
Maggie Chapman
For all commissioners, there are written agreements between ourselves and the relevant committees that clearly outline the different roles and responsibilities of the corporate body and the subject committees. Those agreements set out a robust governance role for the corporate body and support the effective scrutiny of committees in their respective functions. The corporate body has responsibility for funding the various office-holders, as you have already heard, as well as oversight of the governance arrangements, which includes ensuring that the office-holders follow the appropriate practices for employment and standards as employers. The corporate body sets those conditions.
Office-holders are accountable to the Parliament for the functions laid out in legislation, and they do so by providing annual reports. Committees will also call in office-holders on an annual basis for scrutiny sessions. The corporate body’s role is discrete: it looks at funding and at how the governance arrangements are set up. We appoint the accountable officer for each of the commissioners; we also receive the annual reports and discuss the budget asks, given our role with regard to funding. There is a separation between the funding and governance aspects, and the scrutiny and accountability of the commissioners’ functions—the corporate body scrutinises funding and governance while committees scrutinise their functions.
Finance and Public Administration Committee
Meeting date: 28 May 2024
Maggie Chapman
We can certainly ask for that information, but there is no power to compel committees to provide it. One of the reasons for establishing the agreement between the Conveners Group and the corporate body last year was to address some of these issues and to open a line of communication that had perhaps not been as effective as it might have been in the past. It was also about supporting committees in understanding where the different responsibilities—that is, the corporate body’s responsibilities and their own—lay.
As Jackson Carlaw said initially, it is probably the case that not many MSPs come into Parliament with a desire to scrutinise the work and functions of a commissioner or a commission, and when they understand that such scrutiny is among the responsibilities of a committee, I would not say that it comes as a shock or a surprise, but people just do not seem to be aware of such things. The agreement, therefore, was an attempt to try to strengthen that awareness.
I also point out that, as Jackson Carlaw outlined, we have changed the way that we call in commissioners and commissions; we now do so at least annually to hear about issues—that is separate from the budget scrutiny and the annual report stuff that we do. There are mechanisms in that respect.
Does the corporate body routinely get told when committees call in office-holders? No. Can we ask? Yes, but there is no obligation on committees to let the corporate body know what they have done in a particular year.
Economy and Fair Work Committee
Meeting date: 22 May 2024
Maggie Chapman
Tracey Francis, what are your views on what “good” looks like?
Economy and Fair Work Committee
Meeting date: 22 May 2024
Maggie Chapman
In some ways, my question follows on from your conversation with Colin Beattie. You have spoken in different ways about the need to change culture and we have heard in previous sessions about people being afraid because they do not know what it will mean to have a disabled young person in their employment or in their education setting and how to support them. One way to overcome that fear and address some of the culture change issues—although it does not tackle them completely—is to show good examples. Could you talk through some clear examples of when it all works? What does “good” look like? You have talked about vocational profiling and about multi-agency approaches. When it works, what does that mean for the people providing the support, for the families and for the young people themselves? Perhaps Anne-Marie Sturrock could start.
Economy and Fair Work Committee
Meeting date: 22 May 2024
Maggie Chapman
Yes, of course.
Economy and Fair Work Committee
Meeting date: 22 May 2024
Maggie Chapman
Is the transition for somebody out of college the same for employment or wherever they are going on to?
Economy and Fair Work Committee
Meeting date: 22 May 2024
Maggie Chapman
It is not common.
Economy and Fair Work Committee
Meeting date: 22 May 2024
Maggie Chapman
And having the resources to deliver those services?